Polen, PoznanPolen, Poznan

Ingka Business Service Center sp. z o.o.

Publicatie datum 25.05.2023


Personnel Administration and Payroll Specialist with Dutch

Personnel Administration and Payroll Specialist with Dutch

Miejsce pracy: Poznań

Your responsibilities

• Team Leader’s morning briefing/catch-up with the team,

• processing of ongoing orders from the country, e.g. a request for a change to an employee’s employment terms in the systems,

• contact with the national HR unit, e.g. clarification of an error in an insurance application,

• further processing in the system,

• FIKA, that is a coffee break (virtual or on the office patio),

• weekly team meeting, e.g. to discuss current topics, holiday plans, important instructions from the Business Partner,

• work in Excel, e.g. extracting a report from the system,

• conversation with your Buddy (your mentor during the onboarding), e.g. sharing the next bit of knowledge about a given process,

• lunch (if in the office, then with the team),

• self-study, e.g. e-learning concerning cultural differences or Excel carried out via a training platform,

• work at a “helpline”, i.e. employee support line (telephone/e-mail/chat),

• reviewing company news, e.g. finding out who won the competition for the best photo promoting a healthy lifestyle.

* The duties in a given position vary depending on the character of the team and the cyclical nature of the services delivered.

How you feel in your workplace is important to us, so if you want your day at work to look similar to what is described above, feel free to apply.

And what will you gain by joining us?

Our requirements

  • you are looking for an employer who guarantees a sense of security, stability, diversity and openness to others,
  • caring for the planet and doing things with people in mind are important for you,
  • you are authentic in interactions with others and want to be able to pursue your passions,
  • you enjoy taking the initiative and you do not shy away from a challenge,
  • you have Personnel Administration and Payroll experience and you feel confident in this field,
  • you know how to work with a ticket system,
  • you know a thing or two about the labour law of Nederlands,
  • you are no stranger to the SAP HR system,
  • you are fluent in English and Dutch ,
  • you are comfortable using MS Office tools.

What we offer

  • hybrid working model,
  • fantastic office furnished with IKEA furniture, divided into zones for work and relaxation and creative collaboration,
  • free underground parking with electric charger and bicycle parking,
  • stable employment (employment contract),
  • flexible terms of employment (depending on the team – full-time and part-time),
  • flexible working hours (we start work between 7 and 10 a.m.),
  • annual appreciation bonus dependent on performance in the relevant fiscal year,
  • home work allowance,
  • cafeteria system – a pool of benefits to choose from (e.g. Multisport card, cinema tickets, shopping vouchers, medical package for relatives),
  • Tack! loyalty programme for employees – working with us longer earns you an additional financial bonus,
  • private medical care for IKEA employees and their families,
  • well being support – Edenred pre-paid lunch card, Employee Support Programme – support in difficult life situations,
  • personal accident insurance and pension plan,
  • jubilee awards, gifts and special events,
  • additional 4-week paternity leave,
  • co financing of language courses.


  • sharing the costs of sports activities
  • private medical care
  • sharing the costs of foreign language classes
  • life insurance
  • flexible working time
  • fruits
  • corporate products and services at discounted prices
  • integration events
  • retirement pension plan
  • no dress code
  • video games at work
  • coffee / tea
  • parking space for employees
  • leisure zone
  • meal passes
  • christmas gifts
  • birthday celebration
  • employee referral program
  • charity initiatives
  • family picnics

Together as a team

In the PA/PY Netherlands Team, together with Junior Specialists, other Specialists and Senior Specialists, you will process HR and payroll matters for the employees of IKEA shops and companies in the Netherlands. This includes answering colleagues’ questions related to HR Administration and Payroll (via e mail and phone) or handling their personal data. You will be supported in your daily work by Team Leader, whom you can consult in demanding situations.

Ingka Business Service Center sp. z o.o.

As Ingka Business Service Center, we are part of IKEA and we support shops and other IKEA companies with financial and payroll services. Our office (Regional HUB Europe) is located in Poznań, at 6a Szwedzka Street (Centrum Franowo). We will provide you with the opportunity to spread your wings in the HR field. What matters to us is whether our values, such as a sense of community, simplicity or the search for new solutions, appeal to you. With us, you can be yourself and work the way you want – we care about your authenticity and freedom of self-expression. We focus on job stability and building long-term relationships with our employees (also through a loyalty programme – working with us longer earns you an additional financial bonus). At IKEA, you manage your career – it is up to you to choose the path of development within the team, by taking part in international projects or even within the organisation worldwide.

When you get to know us better, you will see how much you can get from working at IKEA!


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